Job DescriptionDuties and responsibilities will include: * Provide high quality administrative support to management, teaching and support staff utilising available technology, ensuring that all work is completed on schedule * Assist in the production and updating of school documents, publications and handbooks under the supervision of the appropriate member of staff * Assist in the effective and efficient operation and management of the school's computerised central management information system inputting all relevant data and ensuring that all aspects of the system are maintained and kept up to date * To collate and distribute incoming mail and messages and process outgoing communication * Take minutes and type the minutes for meetings as directed by the Administration Manager * To manage the main switchboard, routing calls as appropriate, taking, recording and passing on messages as necessary * Administration of all school trips, visits and activities, including the liaison with LA and using their online system. Ensure all the information is collated for the responsible officer to approve * Assist in the analysis of data as directed by Administration Manager * Proofread and collating information for marketing materials to be produced, a high level of attention to details is required * Maintaining cash records for stamps and postage * Operate photocopiers, industrial printers, and other reprographic equipment; producing, collating and distributing work as required * Maintaining records of reprographic work completed for finance to internal charge departments * Be aware of current copyright legislation and maintain records as required * To maintain the highest professional standards in relation to staff, students, parents and carers, and external agencies * Provide all parents/carers, students and visitors to the school with relevant support and information on all aspects pertaining to the life of the school * Ensure all communication with staff, parents and students, processed through the general office is checked for accuracy * To liaise with heads of departments, and pastoral team, with regards to administration of events including supporting presentation evenings, induction evenings etc. * To maintain and manage the reception area, providing a welcoming environment for all visitors, ensuring they follow the signing in procedure and are aware of the Safeguarding procedures * Preparing reports and updates for key stakeholders as required * Constantly review procedures and environments to maximise efficiencies • Maintain efficient and effective office management and filing systems * To be responsible for the effective management of MyEd, including keeping records up to date, checking the accuracy of the messages, ensuring they are sent on time and registering new staff and students on the system * Ensure full compliance with GDPR legislation and regulations for admin area * Committing to and work towards our ambition to deliver an outstanding education for children and young people in our schools, taking appropriate action to ensure that your team members do likewise Any other responsibilities commensurate within the requirements for this role or as directed by the Administration Manager/Headteacher and flexibility to support colleagues across the School. As part of your wider duties and responsibilities you are required to promote and actively support the School's responsibilities towards Safeguarding. Safeguarding is about keeping people safe and protecting people from harm, neglect, abuse and injury. It is about creating safe places, being vigilant and doing something about any concerns you might have. To act as an appointed person to deal with First Aid issues as required. To make arrangements for sick/injured pupils to be taken home or to hospital as required. Ensure adequate stock of First Aid supplies and record accordingly. Undergo emergency first aid training. Requirements and prospects Desired skills * Administration experience would be desirable * Interpersonal skills * Communication * Influencing skills * Personal organisational skills * Dealing with student/parent's inquiries * Ability to use computer systems to an advanced level, including Microsoft Office and database systems * Diplomatic approach in dealing with difficult situations * Ability to communicate effectively in writing, on the telephone and face to face Personal qualities * A motivated, hardworking individual * Wants to learn and achieve * Smart & presentable * An enthusiastic individual * Flexible approach to work, willing to go the extra mile to get the job done * Must be punctual as well as having a good attendance record * Ability to work on own initiative, when required * Ability to work effectively as both part of a team and as an individual * Respond positively to the demands of a varied workload * Friendly and approachable * Commitment to undertake continued training and development Desired qualifications GCSEs at grades C/4 orabove (o

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